Deliver SARS compliant and encrypted documents digitally

Organisations have to exchange information with employees, customers, suppliers and business partners on an ongoing basis and are using email technology as a critical secure electronic communication tool.

LaserCom offers a secure document management system to send bulk e-mail documents that:

• Improve customer relationship management
• Reduces costs as it eliminates all paper-based systems
• Increases convenience for customers and suppliers
• Is easier to use and set up than a paper based solution

EDD offers:

• A secure encrypted document that offers links to websites
• Links for your customer or supplier
• Adoption rates that are ten times the industry standard by delivering a dot -for-dot rendition of the printed document to your client
• A fully customised and scalable solution for all your electronic communication to clients
• Extensive customised reports and audit trails Easy access
• An outsourced gathering of customer email addresses in order to update CRM databases where the information is inadequate for electronic mailing purposes.

EDD Removes:

• The necessity of hosting special portals that require special accounts and passwords for access to documents
• Costly portal maintenance with possible low adoption rates
• Time-consuming sifting through large volumes of information
• Time-consuming and costly set-ups

Methods of EDD delivery and acceptance

• Email
• Web
• SMS
• Fax
• Mobile

Enquire about or document management system.
Security and encryption

All emails sent to customers are 128 bit encrypted. Our secure document management system provides further enhanced security according to the needs of our customers. All communication with the Web interface is through Secure Socket Layer (SSL).
Legal aspects

The Electronic Communications Act in South Africa provides a framework for electronic document management system as replacement for traditional mail. In addition, SARS has accepted that Tax Invoices, Credit or Debit Notes may be issued not only as paper documents but also as electronic documents. The EDD document management system complies fully with the encryption requirements and the stipulations detailed in Section 20 and 21 of the Value Added Tax Act of 1991.
Standard Functionality

The EDD document management system obtains its source data from the current print stream and converts the content into a dot-for-dot electronic format that is easily distributed via email and/or presented on the Web. Standard or customised reports are provided for accounting and audit trail purposes. Each type of document processed through EDD (eg: statements, invoices etc) will be assigned a unique profile containing specific information defining the rules and parameters for delivering the document.

Get hold of a consultant and find out more about Electronic Document Delivery

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